Recommended Business Conferencing Solutions . Large business conferences with delegates that come in from different parts of the globe as well as mass events, require the participation of many people and are definitely very difficult to organise. When organising an event such as this, you have to make sure that any event technology you have is indeed up to par so that everyone can enjoy the conference or the live event you are putting together.
Many big companies actually buy their own audio systems. This is very beneficial, especially if the company in question frequently organises small to medium conferences and live events. But buying and hiring your very own AV system can be a real hassle, especially if you do not have the techies to handle the nitty-gritty of the different aspects of event AV equipment handling.
There are a lot of plausible options out there. You can hire AV experts to do the installation for you during your events. This is especially a more plausible option for those once or twice a year big events, conferences and seminars. Doing it this way is just more cost-effective and convenient.
By now, you probably have a million questions in your mind for when it comes to hiring event AV equipment. Not to worry, because there are reliable AV systems hire companies almost everywhere you go that can cater for all your audio event planning needs.
This is how to go about selecting the right one:
Start searching the internet for AV hire companies in your area. Look for a company that has very flexible services. Make sure they not only cater to seminars and conferences but a myriad of live events that will suit the purposes of your business well.
Check the expertise of these companies to find out what sort of equipment they are capable of installing. Look for those with extensive knowledge not only of installation but also of troubleshooting. Find experts that are not only capable of handling sound systems but projectors and displays and control systems as well.
An all-in-one company should know your needs before you realise them and be really great to work with. They would not only provide excellent technical solutions but solve practical problems with furnishings and suchlike as well. If your company is lacking the right cabinets, podiums and furniture for the event, they can help provide that for you. These are needed for the right installation of sound systems.
Check their credentials and track record. Make sure they have catered for other live events in the past already and that they are flexible in the installation of the equipments in various places such as churches, training rooms, sports centres, hotels, restaurants, university venues and Recommended Business Conferencing Solutions .
Once you have identified the right company to hire, find out if they can visit the venue first before installation so you can learn more about the systems required to make a sound system most effective in that area. Some reliable companies also offer their own equipments for hire. In the event that your equipment is not enough for the sound system, you can hire their equipment in the mean time.
Make sure their expertise extends to large events as well. This will ensure that they really know the ins and outs of large events.
A lot of companies do not like working with a bunch of techies who do not know how to speak in audio systems layman terms. If your company is one of those, make sure you hire event technology companies with technicians that are fun and easy to work with.
When it comes to large events, a good working relationship between the AV management team and the company throwing the event is crucial for success.
This also ensures that there will be no differences in opinion and there will be no problems of miscommunication. Get to know the various event technology experts today. Search for those companies that do not only offer audio systems but also event AV equipment handling and installation of your very own sound system.
These experts should foresee untoward events and make sure that these things do not happen on the day of the event.
In three words, these experts should be flexible, professional, and comprehensible.
The Different Types of Audio Visual Presentation Equipment
If you need help in being productive, the answer is the use of Audio Visual Presentation Equipment. There is a wide selection at most of the online web stores. These sites are user-friendly, and you can easily browse through and select the items you may need. These items range from the simple flip chart, to overhead projectors as well as the more complex LCD/DLP projectors.
Some business companies are yet comfortable using the olden day's equipment - and these are yet freely available. However, with the advancement of technology there is a wide range of the latest models as well. These websites offer very competitive prices and a personalised service. You can always expect them to help you in choosing the most appropriate equipment depending on your presentation.
Given below is a list of some of the basic Audio Visual Presentation Equipment and its details:
There is a range of them with a wide choice of specifications. You can choose a projector based on the capacity of lighting that you will require, the clearness of the image, resolution, zooming power and so much more. The rental charge will depend on the quality and brand of the projector.
An overhead projector is very basic but is one of the most reliable projectors which are widely used today. This projector displays an image to a much larger proportion onto a screen or onto any white surface, making it possible for the audience to view even from a distance. The prime function of this projector is to enlarge images for easy viewing by the participants/audience. These images are made on transparencies.
TV and Video
Televisions and videos are an important part of Audio Visual Presentation Equipment. They are available in a wide range with built-in DVD players.
A projection screen is a surface and a support structure used to display a projected image so that the audience can conveniently view the image. These screens are available as wall screens and tripods.
AV Trolleys are required for overhead projectors, television and any other equipment.
Other Presentation Equipment
These include microphones, CD Radio Cassette players, remote controls, pointers, conference kits and much more.
Computer Based Displays
Computer based displays are also commonly used for audio visual presentations. These can be on the laptop and presented via data projectors. Computer-based presentations are more professional and modern. They are more modern and advanced than the slides that were used in the past; making a smooth transition. These visuals can be enhanced with the use of sounds and videos.
Good designs will give you good brand image and help get your marketing message across effectively. The preparation of audio visuals can be handed out to a professional, if you are facing time constraints. Design agencies are very competent in carrying out these types of jobs. A professional will always know how best to design your visual and it is best that they are kept simple and uncluttered.
Today the world expects more visual than audio. Many decades ago visual equipment were not very well known. Television, computers, films now play a vital role in every person's daily lives.
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The best display technologies of only 10 years ago are considered primitive by today's standards. They were a poor return on investment because they were expensive and added little to the control room's comparative ability to manage critical information. Expensive large format front and rear projectors were the primary choice. They were undependable, relatively low resolution, and required expensive maintenance contracts because they rarely had redundancy when a projection lamp failed. Then you add expensive, bulky hard-wire switchers to bring signals to the projectors and you still don't have the capabilities of today's most basic LCD video wall driven by a computerized controller. In fact, much of what was considered state of the art at the time was just "eye candy"; it looked good, but did little to advance the performance of the people using it.
What is considered a modern video wall system?
It employ a matrix of displays driven by a sophisticated computer that allows the operator to acquire and display more information faster than with older methods. This also means faster and better decision making. These are the type display systems that do much more than merely connect a switch between computers and individual displays mounted to the wall. These systems allow you to reach out on the data network and bring in an almost unlimited number of sources to the video wall, and as the network grows, it is unaffected except to say that more screen surface could be needed to display more information than before.
The growing popularity of LCD video wall systems
These are now more popular because they meet most performance requirements, require less investment and occupy the least amount of floor space. In fact they can be mounted on the wall taking up only 4-6" in depth. These high resolution displays form a matrix or single pallet. Each display's ultra-thin bezel is designed to minimize distraction when enlarging images across multiple displays.
These are relatively easy to install and require little maintenance or adjustment. They are rarely repaired because it's easier and faster to replace than repair, however the typical industrial LCD display will run dependably for thousands of hours.
I should point out that these systems perform the same as video walls with other type displays because it's the video wall controller, or brain of the system that acquires and displays what is shown on the video wall. The video controller (processor) doesn't see the number of displays, or the type or size of displays. The controller sees the matrix of displays as a single display allowing the images to be easily placed and sized anywhere on the overall screen surface.
There are two types of LCD video wall used in control rooms; wall mounted or freestanding cabinet. Wall mounted systems require that the wall be reinforced and cannot be installed or easily relocated like a 12" deep cabinet. The cabinet is modular and stores all supporting electronics in the base and as a result, can be easily expanded and relocated as requirements change.
For more information on this, ask advice from an experienced LCD video wall integrator like Americon that specializes in control rooms and offers a variety of screen sizes and methods for mounting the displays.
Audio visual technology can be extremely beneficial in most environments, it can cut costs and help improve productivity because at the end of the day, it's all about improving communications. In order to utilize AV technology, you must understand it.
Video conferencing is one of the most effective ways to cut costs and improve productivity. Face to face communications is often needed to strengthen business relations but if your client isn't local this may cause problems. Video conferencing is not a new technology but it is becoming more advanced and more affordable. An important half an hour meeting at the other end of the country can easily consume a whole day in travel alone, a video conference maybe just as effective and consume just a fraction of the resources. Video conferencing can also help improve communications in-house, particularly if an organisation has several offices, although telephone conferencing may be more acceptable in this circumstance, video conferencing can offer several advantages over telephone conferences including the ability to make presentations.
Digital signage is similar to video conferencing in that it is still communicating through a visual tool except digital signage is just one way. This can also be a highly effective tool. A reception area of an organisation may have a plasma or LCD screen displaying a welcome message and information about that organisation. A call centre providing services for several organisations may have screens to display stats like call waiting times etc. An organisation that has several screens throughout the offices can be handed over to the CEO to deliver important messages or presentations to the employees.
Although new technology is often associated with a high price tag, this is not necessarily the case with AV technology. When you think of your return on investment, how much is the time you spend traveling to meetings worth to you and your organisation? How effective is your current form of mass communication to your employees or customers? If you just need AV technology as a one off, for a trade show for example, it may prove more cost effective to rent the required technology through a trusted event management company.
Like any industry you're not sure of, it can be difficult to know whom to trust. Although there is no required accreditation scheme in the UK, an organisation in America called InfoComm, the have an accreditation system called Certified Audio Visual Solutions Provider (CAVSP), most reputable AV specialists in the UK have gained accreditation from this scheme, which assigns either a bronze, silver or gold level to their certificates. As with any new supplier, check for references, they should be proud to show examples of their previous work. Make sure they provide a full service. Although you can buy audio visual solutions over the internet, a specialist AV supplier or consultant will be able to understand exactly what you want to achieve from your new technology and design and build a system around that need. They will then integrate and project manage that system for you as well as providing any after care needed. Although you can buy your new technology in box form or over the Internet and it maybe initially cheaper, your long term ROI would benefit from an AV specialist.
One of the biggest worries an organisation might have when it comes to investing in any new technology is its shelf life. With new technology being developed all the time how do you know your new technology won't be obsolete tomorrow? The best way to combat this is research, if you employ an AV consultant it's their job to not only know today's market inside out but tomorrow's market too. The market is expanding, nowadays web cams are commonplace in the home, and the Internet is not only expanding the market in general but is developing global collaboration too.